For OpenClaw v2026.2 | Requires gmail, google-calendar, google-docs skills installed and Google account authorization.

TL;DR: Install skills with openclaw skill install gmail google-calendar. Email auto-processing: configure rules "autoProcess": {"rules": [...]}. Calendar management: google-calendar skill. Meeting minutes: Agent automatically records and generates. Daily report: Cron "schedule": "0 18 * * 1-5" for automatic generation. Overall workflow: Email → Classify → Extract events → Sync calendar.

Practice Goals

Build an assistant that can:

1. Process emails automatically
2. Manage schedules intelligently
3. Generate meeting minutes
4. Organize work documents
5. Create daily work reports

Installing Required Skills

# Gmail skill
openclaw skill install gmail

# Calendar skill
openclaw skill install google-calendar

# Documents skill
openclaw skill install google-docs

# Meeting skill
openclaw skill install zoom

Automatic Email Processing

Configuring Gmail

{
  "skills": {
    "gmail": {
      "credentials": {
        "clientId": "${GMAIL_CLIENT_ID}",
        "clientSecret": "${GMAIL_CLIENT_SECRET}"
      },
      "autoProcess": {
        "enabled": true,
        "rules": [
          {
            "from": "[email protected]",
            "action": "summarize",
            "label": "JIRA"
          },
          {
            "from": "[email protected]",
            "action": "summarize",
            "label": "GitHub"
          },
          {
            "subject": "会议邀请",
            "action": "extract-calendar",
            "label": "会议"
          }
        ]
      }
    }
  }
}

Email Processing Scenario

User: Help me process today's emails

Agent: Sure, let me check the 23 emails received today...

[Scanning emails]
[Classifying and processing]
[Extracting important information]

Processing results:

**Requires Reply** (3):
1. From Director Zhang: Project progress confirmation - due tomorrow
2. From HR: Training registration confirmation - need to select date
3. From client: Requirements change notice - needs evaluation

**Auto-processed** (15):
- GitHub notifications: 5 emails, summarized
- JIRA updates: 4 emails, summarized
- Marketing emails: 6 emails, archived

**Calendar Extracted** (2):
- Product review meeting: Thursday 14:00
- 1-on-1 meeting: Friday 10:00

**Needs Attention** (3):
- System maintenance notice: This Saturday
- Release plan
- New employee onboarding notice

Would you like me to draft replies for you?

Email Reply Templates

# Email Reply Templates

## Project Progress Confirmation
Thank you for your attention. Current project progress:
- Completed: [List completed items]
- In progress: [List in-progress items]
- Pending: [List pending items]
Expected to deliver on time. Will update promptly if any changes occur.

## Requirements Change Evaluation
Received requirements change. Initial evaluation:
- Impact scope: [Assess impact]
- Effort estimate: [Estimate workload]
- Recommended approach: [Suggestions]
Please confirm if further discussion is needed.

Intelligent Calendar Management

Configuring Calendar

{
  "skills": {
    "google-calendar": {
      "calendarId": "primary",
      "timezone": "Asia/Shanghai",
      "reminders": {
        "before": [15, 5],
        "method": "notification"
      },
      "workHours": {
        "start": "09:00",
        "end": "18:00"
      }
    }
  }
}

Calendar Management Scenario

User: Help me schedule tomorrow

Agent: Let me check tomorrow's schedule...

[Fetching calendar data]
[Analyzing existing arrangements]
[Suggesting schedule optimization]

Tomorrow (Wednesday) schedule:

**Morning**
- 09:00-09:30 Email processing (suggested)
- 09:30-11:00 Deep work: Project A development
- 11:00-12:00 Product review meeting

**Afternoon**
- 14:00-15:00 Team weekly meeting
- 15:00-17:00 Code review
- 17:00-18:00 1-on-1 meeting

**Suggested adjustments**:
- The 14:00 meeting may conflict with the 15:00 review; consider postponing to 15:30
- Recommend reserving 12:00-13:00 for lunch and break

Would you like me to make these adjustments?

Smart Reminders

{
  "cron": [
    {
      "id": "daily-morning",
      "schedule": "0 8 * * 1-5",
      "message": "Good morning! Here are today's schedule and to-do items"
    },
    {
      "id": "meeting-reminder",
      "schedule": "*/15 * * * *",
      "message": "Check upcoming meetings and remind in advance"
    }
  ]
}

Meeting Minutes Generation

Meeting Recording Flow

User: Help me record this afternoon's product review meeting

Agent: Sure, I'll help you record. Please let me know when the meeting starts.

[When meeting starts]
User: The meeting has started

Agent: Starting meeting minutes recording...

[Recording...]

User: The meeting has ended

Agent: Here are the meeting minutes:

## Product Review Meeting Minutes

**Date**: 2026-02-26 14:00-15:00
**Attendees**: Product team, Development team, Design team
**Host**: Zhang San

### Topic 1: New Feature Priorities
- Discussion points: Top three user-requested features
- Decision: Prioritize search feature development, launch next month

### Topic 2: UI Optimization
- Discussion points: Homepage redesign proposal
- Decision: Design team to deliver two versions, review this Friday

### Action Items
| Owner | Task | Due Date |
|-------|------|----------|
| Li Si | Complete search feature design | 03-01 |
| Wang Wu | Deliver two homepage versions | 02-28 |
| Zhao Liu | Prepare technical evaluation report | 03-05 |

Would you like me to send this to the relevant people?

Meeting Minutes Template

# {{Meeting Name}} Meeting Minutes

**Date**: {{date}}
**Time**: {{time}}
**Attendees**: {{participants}}
**Host**: {{host}}
**Recorder**: {{recorder}}

## Topics

### Topic 1: {{topic1}}
- Discussion points: {{points}}
- Decision: {{decision}}

### Topic 2: {{topic2}}
...

## Action Items

| Owner | Task | Due Date |
|-------|------|----------|
{{action_items}}

## Next Meeting
- Time: {{next_meeting}}
- Topics: {{next_topics}}

Automatic Document Organization

Document Organization Scenario

User: Help me organize this project folder

Agent: Sure, let me analyze the project folder...

[Scanning files]
[Analyzing content]
[Suggesting organization plan]

Found the following files:

**Needs Organization** (12):
- Scattered documents (5)
- Unnamed files (3)
- Duplicate versions (4)

**Suggested Organization**:

    project/
    ├── requirements/
    │   ├── PRD-v1.0.md
    │   └── requirements-change-log.md
    ├── design/
    │   ├── UI-mockups/
    │   └── architecture-diagrams/
    ├── development/
    │   ├── API-docs.md
    │   └── dev-guidelines.md
    ├── testing/
    │   └── test-cases/
    └── meeting-minutes/
        └── 2026-02/

Execute organization?

Document Naming Conventions

{
  "documentRules": {
    "naming": {
      "pattern": "{{type}}-{{name}}-{{date}}",
      "types": ["PRD", "设计", "API", "会议", "报告"],
      "dateFormat": "YYYY-MM-DD"
    },
    "versioning": {
      "enabled": true,
      "pattern": "v{{major}}.{{minor}}"
    }
  }
}

Daily Work Report Generation

Daily Report Template

{
  "cron": [
    {
      "id": "daily-report",
      "schedule": "0 18 * * 1-5",
      "session": "work",
      "message": "Please generate today's work report"
    }
  ]
}

Report Generation

User: Generate today's work report

Agent: Compiling today's work...

[Analyzing Git commits]
[Analyzing calendar events]
[Analyzing email correspondence]

# Work Report - 2026-02-26

## Completed Today
- ✅ Completed user search feature development (3 commits)
- ✅ Fixed login page UI issues
- ✅ Attended product review meeting
- ✅ Completed 2 PR reviews

## In Progress
- 🔄 Search result optimization (60% complete)
- 🔄 API documentation update

## Tomorrow's Plan
- Complete search optimization
- Start recommendation algorithm development
- Attend tech sharing session

## Issues Encountered
- Search performance needs optimization; solution proposed

## Statistics
- Code commits: 5
- Code changes: +320 -45 lines
- Meeting duration: 2.5 hours
- Emails processed: 23

Send to the team?

Integrated Workflow

Complete Automation Configuration

{
  "cron": [
    {
      "id": "morning-brief",
      "schedule": "0 8 * * 1-5",
      "message": "Good morning! Today's schedule and to-dos:\n1. Today's meetings\n2. Important emails\n3. Pending tasks"
    },
    {
      "id": "email-summary",
      "schedule": "0 12 * * 1-5",
      "message": "Midday email summary"
    },
    {
      "id": "daily-report",
      "schedule": "0 18 * * 1-5",
      "message": "Generate work report"
    }
  ],
  "webhooks": [
    {
      "id": "jira-update",
      "path": "/webhook/jira",
      "message": "Received JIRA update: {{data.issue.key}} - {{data.issue.summary}}"
    }
  ]
}

Summary

Building an office automation assistant with OpenClaw:

• Email processing: Auto-classification, summarization, and replies
• Calendar management: Smart scheduling, conflict detection, advance reminders
• Meeting minutes: Auto-recording, structured output, distribution
• Document organization: Standardized naming, auto-archiving, version control
• Daily reports: Auto-generation, statistics, team sync

Changelog:

• 2026-02-26: Initial release

Series Navigation:

• ← Previous: Practice: Building a Knowledge Management Assistant
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